Email rule to filter backup reports

One strategy many resellers have is to use a central email address for client’s backup reports, eg: backups@yourcompany.domain

  1. Create two folders under a suitable “backups” folder, eg:
    1. Problem reports (missed, failed or backups with warnings)
    2. Successful reports

Then, setup your email server with the following two rules:

  1. This rule will move mail into the “Problem reports” folder:
    1. Sender is from @cybersecure.com.au
    2. Subject does not contain “Backup Report [Successful]”
    3. Don’t process other filters once this rule has been evaluated
  2. This rule will move mail into “Successful reports”:
    1. Sender is from @cybersecure.com.au
    1. Subject contains “Backup Report [Successful]”
    2. Don’t process other filters once this rule has been evaluated

This strategy will ensure that anything which is not successful to your backups email address will go into the “Problem reports” folder.